Knowing which cybersecurity threats pose the biggest danger to your business can be a tricky task. Even the smallest security incidents involving critical systems can result in large-scale disruptions and costly expenses when trying to resume normal operations.
One form of cybercrime that businesses encounter on a regular basis that has the capability of crippling critical systems and applications is ransomware. These cyberattacks are highly sophisticated in both their design and their orchestration. The simple act of visiting a webpage or opening an infected file can quickly bring a business to a standstill.
To mitigate the impact of ransomware threats, proactive security planning is essential. Below are some important best practices you can follow to reduce your attack surface and lower your chances of becoming a target.
Minimizing Vulnerabilities at the User Level
Every device used to access your company’s systems or networks is known as an “endpoint.” While every organization has several endpoints that require management, companies with remote employees tend to have a much higher volume that requires regular monitoring and protection.
With fully remote and hybrid working arrangements increasing the average number of endpoints businesses have to manage, the potential for bad actors to exploit these connections also increases.
To mitigate these risks, the organization’s perimeter security needs to be thoroughly evaluated to identify and protect any potential entry points. After this is accomplished, companies can use a combination of Endpoint Detection and Response (EDR) systems and access control measures to reduce the chances of unauthorized individuals posing as legitimate users.
Additionally, enforcing personal device usage policies is also essential to improving cybersecurity posture. These policies outline specific measures that employees should follow while using personal devices to conduct company business. This may include avoiding open public internet connections, locking devices when unattended, and updating software and firmware regularly.
Educating Your Team on Password Best Practices
Your employees are key assets to preventing ransomware attacks, even if they don’t realize it. Using weak login credentials, coupled with limited password management practices, leads to a high probability of organizational security becoming compromised.
As convenient as using easy-to-remember passwords may be for a user, businesses need to educate employees and enforce certain best practices when maintaining company credentials. Establishing strong password protocols is essential to maintaining security. Employees should be required to update their credentials periodically throughout the year and avoid reusing passwords across multiple platforms to reduce the risk of compromise.
Building a Reliable Recovery System
Creating regular copies of databases and infrastructure configurations is a critical step to increasing the digital resilience of any organization. In the event that your operations face a malicious attack and assets become encrypted, reliable backups help you to bring your systems back online more efficiently. While system restoration may still take some time, it is a much more reliable solution than trying to pay a ransom demand.
A widely recognized guideline for structuring your backup strategy is the 3-2-1 rule. This recommends:
Always keep three up-to-date backup files of critical data
Use two different storage formats (internal and/or external)
Keep at least one copy of the data stored outside your business infrastructure
Following this advice reduces your chances of all backups being compromised during an attack and improves your chances of successful recovery.
Creating Secure Zones Within Your Infrastructure
Decentralizing your network into smaller segments helps when containing the rapid spreading of ransomware. This ensures that a compromised system doesn’t automatically allow a bad actor to freely navigate the entire system. Creating secure network zones helps to limit potential damage and gives response teams more time to address the issue.
Strict user access management is also important for reducing your risk exposure. These measures restrict the amount of open access a person has to a system at any given time. This makes it easier to track access levels if employees leave the company and minimize the amount of data exposure with all employees.
Improving Security Through Proactive Testing
As your organization grows, there becomes a need for additional security protections as your digital footprint expands. Still, it’s important to remember that the measures you put in place won’t necessarily stay as effective over the long term. This is why proactive security testing is so important.
However, for many companies, trying to find security weaknesses across a larger underlying infrastructure can be very resource-intensive. Penetration testing services are a great way to help address this challenge.
Pentesting can help organizations identify where various security mechanisms may be failing. By conducting simulated attack scenarios, these ethical hacking teams isolate critical weaknesses that can lead to a data breach. Once receiving a report back from the team, organizations can then prioritize filling high-priority security gaps that could lead to increased attack susceptibility or costly data security and compliance issues.
Maintaining Compliance and Building Customer Trust
Aside from operational disruptions, ransomware can lead to compromised client and customer data security, which can cause serious legal and reputational harm.
Using strong encryption on all of your critical company data is imperative for reducing this risk. This process makes it difficult for any unauthorized person to access information without the necessary encryption keys. While this step may not eliminate all chances of data being accessed, it will go a long way in preventing the illegal trading of this information on dark web markets.
When trying to maintain customer trust, it’s also important to remember that although there is a greater reliance on AI-powered security systems, certain regulatory and ethical considerations need to be taken into consideration. This includes being transparent with customers regarding how these solutions may use their data and how their information will stay protected.
Build a Stronger Defense Against Ransomware
It’s important to maintain a proactive approach when protecting your business from ransomware threats. By following the provided guidelines, you’ll ensure that your organization is less susceptible to these attacks moving forward and that you have effective response plans in place to help you recover if necessary.
The Sonoma State University men’s soccer team practices in the rain recently on the campus in Rohnert Park. Division II sports are on the chopping block to save money.
Credit: Amy DiPierro / EdSource
On the soccer pitch, inthe physics classroom and in the office of a trusted professor, students at Sonoma State University are confronting a demoralizing challenge: What happens if my program gets cut?
The Rohnert Park campus, 50 miles north of San Francisco, has announced a contentious proposal to close a $24 million budget deficit by nixing six academic departments entirely, eliminating about two dozenmajor degree programs and cutting all NCAA Division II sports, among other measures.
Sonoma State’s experience is the most dire example of the cost reductions at many of the 23 Cal State campuses, which in total serve more than 450,000 students around the state. The university system’s leaders say cuts are prompted by an anticipated decrease in state funding, rising costs and, on some campuses,slumping enrollment figures. The number of students at Sonoma State has plunged dramatically, from 9,400 students in 2015 to a nadir of about 5,800 in2024.
On a recentvisit to the campus, an EdSource reporter spent time with students, faculty and coachesdirectly impacted by the expected cuts. The most defiant promised to fight for reprieves or backed state legislators’ demands for a turnaround plan. This month, some students sued to try to block proposed cuts.
But mostly, students and faculty expressed worry that this could be the last time a Sonoma State undergraduate sees the advanced math explaining why light moves more slowly in air than in a vacuum, ponders the differences between second and third wave feminism or masters the subtle finesse of playing one-touch soccer in the rain.
Geology: ‘All of that will be gone’
Jackson Kaiser grew up at the foot of Mount Konocti in Lake County, part of a volcanic field three hours north of San Francisco that feeds what is reckoned to be the largest geothermal complex in the world. “I had a lot of questions that I didn’t know how to answer,” he said. And that’s why he majored in geology at Sonoma State University.
But the department that has turned Kaiser’s curiosity into a promising career may soon disappear.Kaiser could be among the last 40 or so Sonoma State geology majors, according to a professor in the department, if the university goes ahead with plans to eliminate the department. Sonoma State spokesperson Jeff Keating confirmed that all tenured and tenure-track geology faculty have received layoff notices, though several may be asked to teach temporarily.
On a recent Wednesday afternoon, Kaiser reverently held his favorite rock samples in theclassroom where geology majors take most of their classes. “The idea that that place won’t be here to come back to, that I won’t have an alma mater — it feels like our administration doesn’t want me to be a proud Seawolf,” he said,referring to the campus mascot.
Student Jackson Kaiser, who grew up fascinated by a volcanic field near a large geothermal complex north of San Francisco, laments that he may be among the last geology majors at Sonoma State.Amy DiPierro
Kaiser, 36, was working in the produce department of a Safeway grocery store when he found himself researching the chemical formulas of minerals. He marveled at their straight lines and geometric forms, so elegant they appear unnatural. He wanted to know more.
So around 2022,Kaiser, his partner and their two children, now 4 and 6, started commuting an hour and half or more every weekday from Lake County to Sonoma State, sending the kids to the Children’s School on campus while both parents took undergraduate classes. These days, Kaiser bunks with classmates from Monday to Friday, returning home to his family on weekends. “It’s not great,” he said. “But I’m working towards a better future, where I’ll have a real career and not just be working in a grocery store.”
His chosen career can have high stakes. After all, Kaiser said, it was a careful geological study in the 1960s that ultimately blocked a plan to build a nuclear power plant just 30 minutes from campus on a site traversed by the San Andreas Fault. A geological assessment is often a necessity for construction projects, especially in a region where debris flows can follow climate change-fueled wildfires. But geologists worry their numbers are waning despite growing demand for their skills.
A geology classroom on the campus of Sonoma State University on Feb. 12,Amy DiPierro
Kaiser, who will graduate at the end of the summer, has been collecting business cards from potential employers like geologic consulting firms. Thanks to the department’s frequent field trips, he’s had opportunities to practice skills like mapping, sample collection and paleontology.
He’s also taken part in department traditions, like feasting on watermelon at the summit after mountainous hikes or visiting the mammoth fossil that Sonoma State students excavated in 1981. “I hate the thought,” he said, “that all of that will be gone.”
Soccer: ‘Play all the way through’
The weather was lousy, but there they were in the rain at 9:15 a.m., the Sonoma State University men’s soccer team, lacing up their boots and stowing their belongings in white garbage bags to keep them dry. They had come from nearby Santa Rosa and far away Kapolei, Hawaii, to attendthe university. Together, they navigated the difficult reality that this could be their team’s last season,no matter how well they played.
There was Carson Sterling, a freshman center back from 18 miles north in Windsor, whose father and mother played soccer for Sonoma State before him. There was defender Cameron Fisk, a junior from Los Angeles studying business marketing, who had rebounded from injuries to play this fall.And, of course, there washead coach Marcus Ziemer, leading the Seawolves for the 34th year.
Ziemer watched the players warm up, his eyes shielded from the drizzle under a black baseball cap and glasses. Since he started as head coach in 1991, the men’s soccer team has won eight conference championships and earned its first and only national title in 2002.
But now things are grim. The university announced on Jan. 22 that it planned to eliminate men’s soccer along with the school’s other NCAA sports, among other austerities.
“It’s a very difficult kind of limbo right now,” he said. “We’re fighting hard to try and save the program and some of the other majors as well, trying to get them to reconsider.”
The Sonoma State University men’s soccer team practices recently in Rohnert Park. With the school’s whole Division II sports program potentially being cut, some team players are looking to transfer through the NCAA portal.Amy DiPierro
Ziemer himself is in limbo, too. Unless efforts to save the Sonoma State Division II sports programs succeed, his contract will end on June 30. He would probably retire rather than seek another coaching job.
In the meantime, Ziemer and his four assistant coaches have advised players who wish to continue their collegiate soccer careers to enter the NCAA transfer portal,expressing interest in moving to other schools. A few already have offers.
“I’m just grateful that with everything going on, we have coaches like them that are willing to help us and see other opportunities,” said Fisk, who has entered the transfer portal while the Sonoma State team’s status is uncertain.
But for now, the team’s focus was on preparing the Seawolves for a challenging spring season, including matchups against NCAA Division I and semi-professional sides. Practice started with dynamic stretches, then a frenetic game of keep-away and a shooting drill to loosen quads grown stiff in the damp.
“The energy is still really high,” said Sterling, who is in talks with soccer programs at other schools. “Obviously, it’s a kind of bad situation, and we’re just hoping for the best. But we’re going to play all the way through no matter what, and we’re going to play hard for each other.”
The squad split into teams for a scrimmage, an assistant coach barking urgent encouragement as they played. He called a time-out. “What does it take? Communication. Thinking one pass, two passes, three passes ahead. Moving, adjusting, being aware,” he yelled, his voice booming over the slick turf. “So because we’re struggling, should we say, ‘Ehh, f— it, move on.’? Or should we grow through it? Let’s grow through it — let’s grow through it together!”
The Sonoma State University men’s soccer team practices in the rain recently in Rohnert Park.Amy DiPierro
Women’s and gender studies: ‘I didn’t get that anywhere else’
Under the fluorescent lights of a windowless basement classroom, Xochilt Martinez Balladares and about 20 other students eagerly awaited a discussion on queer and trans theory. But before they could unpack works by critical heavyweights like Adrienne Rich, they trained their attention on an issuecloser at hand: the plan to dismantle the Sonoma State University Women’s and Gender Studies Department.
If the proposal goes forward, Sonoma State will offer the last women’s and gender studies classes in spring 2026. That could mark the end of a more than 50-year run that started with the founding of the program in the early 1970s and evolved into the Women’s and Gender Studies Department in 2001. Several students said the plan compounds their feeling that historically marginalized groups are under attack as the Trump administration seeks to end diversity, equity and inclusion efforts.
Martinez and her classmates also argued that the department teaches skills central to future careers, while providing community when they need it most. For Martinez, a women’s and gender studies major and Chicano and Latino studies minor, the long-term goal is to go into immigration law. In the short-term, she is considering a social work degree so she can work with at-risk youth and families.
“I almost dropped out twice because I felt very out of place,” said Martinez, 32. But she persevered thanks to a women’s and gender studies instructor who “talked to me on a personal level and made sure that I could continue my education. I didn’t get that anywhere else.”
The department typically attracts 25 to 35 majors a year, said Don Romesburg, the professor who teaches the theory course, but many more students who aren’t majors take its classes. Campus spokesperson Keating confirmed that all the department’s professors have been laid off, but said the university “will continue to support and encourage the teaching of courses that support women’s rights and the rights of the LGBTQIA+ community.”
Janis Phillips, 46,an education graduate student, said the loss of the department makes her question whether the university shares her commitment to students’ social and emotional learning.
“When students feel safe and seen and heard on campuses, that is one of the best predictors of academic success,” she said, facing her classmates around the circle of desks. “So to take a bunch of students and make them feel like they are not seen and not heard will be detrimental to their academic success.”
Students said the major prepares them for careers as psychologists, marriage and family therapists or health care providers. Because majors have to complete a community service requirement, students work with local organizations that help unhoused families, prevent sexual assault and support LGBTQ youth. “We’ve really taken seriously this question that parents often ask their students, which is, ‘What would you do with that degree?’” Romesburg said.
Despite the uncertain future of the department, students are doing the reading, Romesburg said, mindful that those who come behind them might not get the same opportunity. “They’re ready to roll up their sleeves and do project-based work, where they’re really generating ideas and reflections and engaging with the material,” he said.
A flier is posted to a bulletin board on the campus of Sonoma State University.
Physics: ‘Watching something that you love die’
The physics students filing into Scott Severson’s 9:30 a.m. optics class brightened with the wide-eyed surprise of children peeking at a gift: a sturdy wooden crate.
“It’s Christmas in our labs,” Severson said, gesturing toward the crate, which was filled with professional-gradelaboratory hardware. “We ordered this in better days,” he added, and a few students chuckled.
The Sonoma State Physics and Astronomy Department has indeed seen better days. Its alumni have gone on to lead companies, earn advanced degrees and become professors themselves. One of the department’s proudest moments came in 2016, when professor Lynn Cominsky was part of the team that documented a phenomenon called gravitational waves, an achievement that won three of her collaboratorsthe Nobel Prize. Cominsky said she has raised more than $43 million in grants for Sonoma State.
Such prestige has not shielded the Physics and Astronomy Department from cost-cutting plans. Though the department will avoid total elimination, Sonoma State plans to phase out its physics major. It is giving 30 majors two years to graduate and leaving 10 first-year students to find another degree or transfer, Severson said. After that, physics faculty memberswill only teach physics courses for students in other programs, like biology or engineering.
Already, one of the department’s lecturers has received a layoff notice, according to the university. Severson said he and three other remaining tenured faculty will cover the teaching load as the physics degree winds down. He doesn’t anticipate that tenured faculty will lose their jobs, but said some may seek work elsewhere or retire.
Troy Wilson and Jeffery Reedy at Sonoma State University demonstrate an experiment created as part of a program aimed at introducing middle and high school students to STEM fields on Feb. 12.Amy DiPierro
Ending the physics major also could reverberate at Cominsky’s EdEon STEM Learning program, which creates educational materials aimed at inspiring middle and high school students to pursue careers in science, technology, engineering and math.
EdEon’s work depends on Sonoma State undergraduates, Cominsky said, and currently employs between 15 and 20 students in fields including physics. “None of the research grants I write would have been possible without physics majors,” she said.
Meanwhile, the students in Severson’s optics class watched as he played them a video illustrating the spiral of two black holes.
“I want you to notice the colors of this,” said Severson, who has taught at the university since 2007. “The brighter the red, the greater the distortion of spacetime as this is happening.”
Among the optics students was Madison Ambriz, who plans to graduate at the end of fall 2025.Ambriz spent the summer learning to assemble circuit boards as part of a collaboration to upgrade the Large Hadron Collider, a famed particle accelerator used to test physicists’ theoretical predictions. “I had such a blast with it,” she said, but her enthusiasm has been tempered by the feeling that it’s too late to save the major.
“It doesn’t matter what we say, doesn’t matter how heartbroken we are, doesn’t matter what the numbers say, they’re still going to cut the [major],” Ambriz said. “And it’s just watching something that you love die, and it’s horrible.”
Coming up with solutions to the transportation problems of homeless students would go a long way toward reducing chronic absenteeism, advocates say.
Credit: KATE SEQUEIRA/EDSOURCE
A quiet place to complete homework, free and stable transportation options, and not immediately being penalized for missed work are among the things that Te’yana Brown said could have helped her as she faced homelessness at different points between elementary and high school.
Instead, Brown spent most mornings trying to figure out how to get to her high school. Sometimes, a family member could drive her the 45 minutes to an hour to school, while on other days she took the bus. She missed so much school at one point that she was deemed chronically absent, meaning she’d missed at least 10% of the school year.
“I think they knew periodically because I would always have absences or I would always be tardy, but I don’t think they were really concerned because, either way, I usually got my work done,” Brown responded in a recent interview to a question about whether her school knew she was experiencing homelessness. “I guess they didn’t really want to make me feel bad about it, but I wish they would have provided a little bit more resources.”
Te’yana Brown was awarded a scholarship from SchoolHouse Connection, a national homeless advocacy organization that addresses how schools can increase attendance among students experiencing homelessness.
Brown was far from the only one finding it difficult to get to school as a student experiencing homelessness: Of the more than 246,000 homeless students in California during the 2022-23 school year, 40% were chronically absent, according to data analysis by SchoolHouse Connection and Poverty Solutions at the University of Michigan.
To prevent experiences like Brown’s is the reason for a new partnership between Attendance Works, a nonprofit aimed at boosting school attendance, and SchoolHouse Connection, a national homeless advocacy organization, to address how schools can increase attendance among students experiencing homelessness.
A federal law, the McKinney-Vento Homeless Assistance Act, was implemented decades ago to ensure homeless students are identified and supported. If a homeless student falls through the cracks, they miss out on services that could help them stay in school, even if their housing situation remains tenuous.
The two organizations spent months analyzing data and interviewing districts nationwide to understand how to bring homeless students back to school.
“There’s a way in which all of McKinney-Vento is about attendance. The entire effort is about increasing attendance, as well as supporting success,” said Barbara Duffield, executive director of SchoolHouse Connection.
Among the top strategies they gathered are training school staff to identify whether a student might be homeless, working together across school departments to avoid penalizing students for challenges arising from homelessness, and focusing on transportation access.
Some specific examples of districts taking homeless students’ needs into account include a county in Virginia that coordinated bus routes to motels where homeless students were living. Students admitted to being embarrassed when their classmates would see where they lived, so the bus schedule was changed to make the motels the first stop each morning and the last stop after school.
In Fresno, a team of school officials at Coalinga-Huron Unified School District meets weekly to review academics, attendance and other factors related to homeless students’ education and then take steps to support those students through that week.
While identification of homelessness is required under the federal McKinney-Vento Homeless Assistance Act, the people doing this work at schools are often understaffed and underfunded. Usually, they have to gather funding from sources unrelated to McKinney-Vento to comply with the law.
The McKinney-Vento Homeless Assistance Act’s Education for Homeless Children and Youth grant is a steady stream of funding targeted at this student population, but at $129 million nationwide, it does not reach all schools that enroll students experiencing homelessness. During the 2022-23 school year, for example, California received $14.6 million to support the educational needs of homeless students, but it reached only 127 of the state’s more than 2,000 districts. The year prior, California received $13.2 million in competitive grants that went to 136 districts.
A significant amount of federal pandemic recovery funds set aside for homeless students was also available starting in March 2021 — over $98 million that went to 92% of California’s school districts, though that was one-time funding.
A federal Department of Education study published this year found that local educational agencies that received those pandemic recovery funds saw a decrease of 5 percentage points in homeless students’ chronic absenteeism rate.
The study attributed this national trend to schools’ access to increased funding. Duffield pointed out that these decreases occurred even as student homelessness rose over the same period.
Brown was eventually able to get to school consistently and is now in her second year at Pitzer College, a private institution that is part of the Claremont Colleges in Southern California, studying management engineering on a full-ride scholarship.
Her path there, however, required transferring to a high school that offered her flexibility in managing her schoolwork and provided resources that helped her focus on school even as she looked for stable housing.
Brown’s story is not uncommon
Te’yana Brown speaks at her high school graduation.
Brown was never identified as homeless in high school despite showing signs that her basic needs were not being met, including being chronically absent and missing school assignments despite generally maintaining good grades.
She struggled academically in the first two years of high school, a time in which she and her family were doubling up with other families, eventually moving between motels. She said she didn’t receive resources outside of what all other students were offered, such as referring families to social services programs like CalWorks.
But her educational experience and her college aspirations changed when she transferred to a school that offered her more flexibility and support. Brown had started working part time at a Goodwill store at age 15, but she stayed on top of her academics because her new school was a hybrid program that required in-person classes only twice a week.
“Not all students have the flexibility to go to school eight hours a day,” Brown said. ”That can be really challenging when it comes to students from underserved communities.”
At her new school in the Pasadena area of Los Angeles, Brown had 24-hour access to tutoring platforms, regular check-ins with her teachers and academic counselor, and a college preparatory program that included university tours.
“I had a lot of other tasks that I needed to do, whether it be research for my family or working to actually support myself,” she said.
The research that Brown referred to was the time she spent searching for affordable housing for herself, her mother, and her sister.
Once Brown got into college and moved to on-campus housing, she turned to figuring out how her mother and sister could remain stable.
“It was really stressful because I had a lot of worry about how my family was going to survive. It really hurt my heart if I was able to go to college and have a roof over my head but they didn’t have a place of their own,” said Brown.
Brown’s sense of responsibility has permeated her academic life, her college application process, and her decisions now as a college student. For example, when she got an Amazon scholarship that included a housing stipend and a monthly salary, she saved most of her pay for a down payment on a home for her family.
Advocates say efforts to increase attendance will continue to fail if homeless students are not the central focus. Just last week, Fresno Unified’s school board voted to provide rental subsidies to 10 unhoused families with kids who were were chronically absent. This is the type of strategy that the partnership between Attendance Works and SchoolHouse Connection aims to highlight and help expand.
“If we’re devising strategies but we’re not paying attention to the specific circumstances of the youth who have the highest chronic absence rates and some really unique barriers,” Duffield said, “then those overall attendance efforts aren’t going to be successful.”